Booking Form

Please note that your booking is only confirmed once the booking form & deposit are received. We encourage all our clients to do this ASAP as there is a chance in the meantime your date will get booked by another client. As most businesses, we operate on a first-come, first-served basis.

Our general terms and Conditions can be read below. If you accept and want to move forward with the booking please type ‘I AGREE’ in the box below and hit the SUBMIT button.

Terms and Conditions

1. General information

London Wedding Photographer will provide services to the Customer(s), providing the Customer(s) have/has assessed all the risks that may occur.

2. Booking and payment

a. A booking fee is required upon return of this booking form (non refundable subject to Paragraph 3.c).Completion of this form alone will not secure your booking and the date may be booked by other parties.

b. A date may only be considered reserved once a completed booking form has been received and funds are cleared. Until that point dates cannot be guaranteed.

c. The full balance is payable at least 30 days prior to the date of your wedding. In cases where a booking has been made within the 30 day period, the full (non refundable) balance is payable. Failure to pay the final balance within this period will cancel your booking and the full price agreed will become chargeable.

d. Traveling Expenses (UK Only)
All packages include travel expenses up to 200 miles from our studio (CO10). For distances greater than this we reserve the right to charge a fee for any further motoring or rail expenses.

e. Accommodation (UK Only)
For commissions beyond 150 miles of our studio (CO10) accommodation must be provided by the client for the night of the wedding and the night prior to the wedding. This only applies to the Weddings in the UK.

3. Cancellations / Postponements

a. Weddings sometimes need to be cancelled. We strongly recommend that all couples take out comprehensive wedding insurance to protect themselves from costs if they need to cancel.

b. The Customer(s) may cancel this booking at any time by giving written notice to London Wedding Photographer.

c. Refunds are only available if it is requested in writing and sent by recorded delivery within 14 days of booking only.

d. Cancellation charges are as follows;
1. More than ninety days prior to the date = deposit only.
2. Ninety days to thirty days prior to the date = deposit plus half the remaining cost.
3. Less than thirty days prior to the date = full amount.

e. If the Customer(s) is unable to hold their wedding on the pre-planned date due to Government legislation, London Wedding Photographer will allow a reschedule free of charge, providing they’re available on the new date. If the Customer(s) chooses to reschedule their wedding date to the following year, the wedding videography package they have chosen with London Wedding Photographer, may be subject to an annual price increase.

f. If customers wish to move their wedding date due to Government legislation and London Wedding Photographer is not available, London Wedding Photographer will offer an associate photographer.

4 – Photographing the day

a. Any variations in the times, dates, or to the planned event that may impact on the booking form should be communicated to London Wedding Photographer as soon as possible.

b. The Customer(s) must obtain permission to photograph the Marriage Service and the Customer(s) is also responsible for any fees levied at the various locations.

c. The Customer(s) must also seek permission from any other venue where photographing will be required.

d. Arrangements should be made for all venues to be accessible by London Wedding Photographer at least one hour before the time of each event; this is to be arranged by the Customer(s).

e. We aim to be discreet whilst photographing but in low light conditions, flash or free standing lighting may be required.

f. Coverage will be guided by the photographer’s professional judgement, and no particular scene will be prioritised over another. While every effort will be made to secure the best positions for photography, certain restrictions on the day may limit possibilities. London Wedding Photographer does not guarantee that specific individuals or groups will be captured during the event.

g. We use high quality well maintained equipment, however, we will not be liable for any battery failures, equipment failure and or material defects, which are beyond our control. In the unlikely event of a total equipment failure, our liabilities are limited to a refund of all monies paid by the Client(s).

h. Drone footage is dependent on the weather conditions of the wedding day. It may not be possible to fly the drone due to poor weather, in which case, no refund will be offered for this part of your wedding photography package.

Every effort is made to ensure optimal colour and lighting in our photography, but challenges like mixed lighting, harsh shadows, and low light conditions may affect the accuracy. Despite these uncontrollable elements, we strive to deliver the best possible images. If specific moments of the event are not captured or are excluded from the final edited photos, it is at the discretion of London Wedding Photographer. Should the Client wish to omit certain events from the final images, they must inform London Wedding Photographer in writing before post-production starts.

London Wedding Photographer a wedding photography team consisting of numerous camera operators. Unless otherwise instructed, we usually complete each wedding with just one photographer. We will allocate your photographer based on availability and location.

The Client must provide a safe working environment and is responsible for any damage to our equipment by their guests and will be liable to pay such expenses for replacement or repairs. In restrictive conditions such as rain, extreme temperatures, and humidity, adequate shelter must be provided to the photographer.

5 – Food

If video coverage is greater than 5 hours, the Client must provide a hot meal to the camera operator. It is very important that this be served at the same time as any other food is served to guests. Vendor meals provided at any other time i.e at the end of guest service may affect what footage we are able to capture.

6 – The Edit

a. London Wedding Photographer will strive to accommodate any special requests noted in this booking form, but such requests are not considered mandatory instructions. We cannot guarantee specific artistic outcomes, but we will make every effort to fulfill the client’s preferences. London Wedding Photographer is not liable for any scenes omitted due to adverse weather conditions or other circumstances beyond our control.

b. Any final editing decisions are of the sole discretion of London Wedding Photographer.

c. Any changes requested on the final copy once sent out will be subject to a further charge.

d. We strongly encourage our clients to see our portfolio to understand our style and what a finished product looks like.

e. Additional copies will be supplied at current retail costs.

f. Completion is usually within 18 – 26 weeks from the date of the event (not including any bank holidays)

7 – Acceptance of Goods.

a. The Customer(s) shall within seven days from the delivery of goods give written notice to the Company of any respect in which it is alleged that the Goods do not comply with the Booking Form. Subject to any such notice, the goods will be deemed to comply with the Booking Form in all respects.

8 – Additional

a. We keep a master copy of your pictures in our archives for up to one year. You may order additional copies within this period as required. If you wish to order additional copies after one year we cannot guarantee that the master will be available.

b. The prices within this booking form are current at the time of viewing. London Wedding Photographer reserves the right to change and amend this booking form without notice at which point prices may change.

c. Unless stated in the ‘anything else’ section of this form London Wedding Photographer retain Copyright of the goods produced from this booking form and are protected by the Copyright and Design act 1988. The Customer(s) hereby allows London Wedding Photographer to display any media included in this booking form in any form.